Introduction
In construction the invoice is rarely the problem. Splitting it across jobs, holding the right retainage, chasing the lien waiver, and getting it in front of a project manager who is on a site and not at a desk — that is the problem.
The challenge
One invoice, four job sites, three project managers, and a lien waiver nobody has chased yet.
A single supplier invoice routinely has to be split across multiple job sites and cost codes, then approved by whichever project manager owns each piece. Retainage has to be withheld at the contract rate. Compliance documents — lien waivers, certificates of insurance — have to be current before anything is released, and when they are not, the invoice sits. Approvers are mobile by definition, so the 8.2-day industry average is generous rather than unusual here, and 43% of suppliers still cannot send an invoice electronically at all, so much of this arrives as paper or PDF. The cost of a late release lands on the subcontractor relationship.
The solution
Split by cost code, hold retainage by contract terms, and block release until the paperwork is current.
ORVIX AI reads the invoice, proposes the split across jobs and cost codes from the contract and prior postings, and applies the retainage percentage each contract specifies. Approval requests go to the responsible project manager on their phone with the line items and backup already attached. Missing or expired lien waivers and insurance certificates hard-block the payment release and trigger the chase automatically. Everything posts to the job-cost ledger, so project margin reflects committed cost in near-real time instead of at month end.
The outcome
What changes on a job-costed payables run.
Cost-code splits and retainage calculated on every invoice rather than on the ones someone had time to check
Approval cycle compresses off the 8.2-day average, where Best-in-Class teams run 79% faster, because approvers act from the field
Compliance documents enforced as a gate, so no payment goes out against a lapsed waiver or certificate
Job-cost data lands as invoices are approved, giving PMs committed cost before the month closes
Subcontractor payment predictability improves without adding AP staff as the job count grows